Tip of the Week: Quick Steps

Application: Outlook 2010

Outlook 2010 features Quick Steps, a way to perform repetitive processes on email. Several Quick Steps are included as defaults, and you can customize a Quick Step for a specific situation. Quick Steps can be updated or modified as needs change.

Default Quick Steps

• Move to: Moves the selected message to a mail folder you specify and marks the message as read.
• To Manager: Forwards the message to your manager.
• Done: Moves the message to a specified mail folder, marks the message complete, and then marks it as read.
• Reply & Delete: Opens a reply to the selected message, and then deletes the original message.
• Create New: Create your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it.

How to Create a Quick Step

1. In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click Create New.
2. In the Name box, type a name for the new Quick Step.
3. Click the icon button next to the Name box, click an icon, and then click OK.
4. Click the drop down box under Actions. Choose an action for the Quick Step. To add additional actions, click Add Action.
5. To create a keyboard shortcut, in the Shortcut Key box, click the keyboard shortcut to assign.
6. To create a tooltip text, enter the information in the Tooltip text field. The text will appear when the mouse hovers over the quick step.

Beginning of Semester Checklist

Tip: Beginning of semester tasks

1. Enhance course design and menu options
2. Combine multiple course sections into one shell (if applicable)
3. Make the course available

Enhance the course design and menu options:

1. Access your course
2. On the Control Panel, click on Customization and then select Style where you can:
   
   • choose a course menu style
   • manage how the menu is displayed
   • add/change the course banner
3. On the Course Menu, you can:
   
   • re-arrange the order of menu items by clicking on the double-headed arrow to the left of the menu item then dragging and dropping the item to its new position on the Course Menu
   • rename, show/hide, or delete a menu item by clicking on the action link next to the item
   • add a content area, a link to a course tool, a link to a course area, or an external link to the course menu by clicking on the Add (plus) symbol on the Course Menu

Combine multiple course sections into one shell (if applicable):

1. Access the course from which you want to move users
2. On the Control Panel, click on Packages and Utilities and then select Course Copy
3. Select Copy Course Materials into an Existing Course from the Select Copy Options dropdown
4. Click on Browse and, in the pop-up window that appears, select the Destination Course then click on the Submit button in the lower right-hand corner of the pop-up window
   • NOTE: The Destination Course is the course to which the enrollments will be copied
5. Place a checkmark next to Tasks
6. Place a checkmark next to Include Enrollments in the Copy
7. Click Submit
   
   • NOTE: You will receive an email notification when the enrollments copy is complete

Make the course available:

1. Access the course you want to make available
2. On the Control Panel, click on Customization and then select Properties
3. Under Set Availability, select Yes to Make Course Available
4. Click Submit