Tip of the Week: Windows 7 Snipping Tool/ Office 2010 Screenshot Tool

Application: Windows 7 / Excel, Outlook, PowerPoint, and Word 2010

Windows 7 offers a Snipping Tool to capture screen shots. This tool can be used to capture any information that appears on screen. Additionally, some of the Microsoft Office 2010 applications offer a screenshot tool from the Insert tab. Both tools offer options to capture an entire screen or a portion of the screen.

Using the Windows 7 Snipping Tool

1. Go to the Start button. In the search box, type Snipping Tool. In the search results, click Snipping Tool.
2. Click the drop down arrow next to the New button to select Free-form Snip, Rectangular Snip, Window Snip, or Full-screen snip.
3. Select the area of the screen to capture.
   The snip is automatically copied to the Snipping Tool clipboard. From the Snipping Tool clipboard, share, save or annotate the snip. When inserting a snip into an Office document, the Picture Tools tab will become available for editing.

Using the Screenshot tool in Microsoft Office

1. Within each application, select the Insert tab.
• In Excel, Outlook, and Word, in the Illustrations group, go to the Insert Screenshot button.
• In PowerPoint, in the Images group, go to the Insert Screenshot button.
2. Choose one of the following:
• To capture the entire screen, click the down arrow below the Insert Screenshot button and select a thumbnail from the Available Windows gallery.
• To capture a portion of the screen, click the down arrow below the Insert Screenshot button and select Screen Clipping. When the pointer turns into a plus sign, select the area of the screen to capture.

When the snip is inserted into the Office document, the Picture Tools tab will become available for editing.

Want to see it in action? Watch this Microsoft Office video about the Snipping Tool.

Tip of the Week: Customizing the Ribbon

Application: Office 2010

The Ribbon first appeared in several Microsoft Office applications in 2007. Office 2010 features the Ribbon in all applications. With Office 2010, the Ribbon can be customized to feature the commands you need readily available. The Ribbon can be customized uniquely in each application.

Customizing the Ribbon

1. Go to the File menu.
2. Navigate to Options. When the Options dialog box opens, select Customize Ribbon.
• To view or hide a tab, check or uncheck the box by the tab name.
• To add a custom tab, click the New Tab button at the bottom of the tabs listing.
• To add a new group to an existing tab, click the New Group button at the bottom of the tabs listing.
• To rename a tab or group, select the tab/ group and then click Rename at the bottom of the tabs listing.
• To change the order of the tabs or groups, use the arrows to the right of the tabs listing.
• To add commands to a tab or group, first select the tab or group, then select the command from the commands list and use the Add button between the commands and tabs listings.
• To remove commands from a tab or group, select the command, and then click the Remove button between the commands and tabs listings.
• To reset the Ribbon back to default, click the down arrow on the Reset button at the end of the tabs listing. Choose Reset only selected Ribbon tab or Reset all customization.

See It in Action

Check out this Microsoft Office Video: Customize the Ribbon