Tip of the Week: Quick Steps

Application: Outlook 2010

Outlook 2010 features Quick Steps, a way to perform repetitive processes on email. Several Quick Steps are included as defaults, and you can customize a Quick Step for a specific situation. Quick Steps can be updated or modified as needs change.

Default Quick Steps

• Move to: Moves the selected message to a mail folder you specify and marks the message as read.
• To Manager: Forwards the message to your manager.
• Done: Moves the message to a specified mail folder, marks the message complete, and then marks it as read.
• Reply & Delete: Opens a reply to the selected message, and then deletes the original message.
• Create New: Create your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it.

How to Create a Quick Step

1. In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click Create New.
2. In the Name box, type a name for the new Quick Step.
3. Click the icon button next to the Name box, click an icon, and then click OK.
4. Click the drop down box under Actions. Choose an action for the Quick Step. To add additional actions, click Add Action.
5. To create a keyboard shortcut, in the Shortcut Key box, click the keyboard shortcut to assign.
6. To create a tooltip text, enter the information in the Tooltip text field. The text will appear when the mouse hovers over the quick step.